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Universal Influenza Immunization Program (UIIP)

The deadline to apply for the 2018/2019 UIIP is June 30, 2018 (11:59 pm EST)

Ontario’s Universal Influenza Immunization Program (UIIP) provides publicly funded influenza vaccine for all individuals aged 6 months or older who live, work or attend school in Ontario. Trained pharmacists may only administer publicly funded influenza vaccine to individuals 5 years of age and older.

Organizations interested in becoming a vaccine provider for the UIIP are required to complete an annual application process for approval to store, handle, and administer publicly funded influenza vaccine.

Please review the four-step application process and frequently asked questions (FAQ) below prior to submitting an application form.

The ministry will respond to all inquiries and application forms submitted to UIIP.MOH@ontario.ca according to the following response timelines:

Response Timelines

Date emailed: Ministry response:
May 4, 2018 to June 26, 2018 June 27, 2018
June 27, 2018 to June 30, 2018 Within 2 business days

2018/2019 UIIP Application Process

Step One: Complete and submit an application form to UIIP.MOH@ontario.ca

Select the appropriate application form for your organization:

Adobe Acrobat Reader DC software is required, it is available at https://get.adobe.com/reader/

Instructions on how to complete and submit the application form are listed in FAQ #2.


Step Two: Receipt of a ministry email confirming application submission

The ministry will respond to all application forms received and confirm either that:

  1. Your application form has been accepted and the information provided has been forwarded to your local public health unit for a cold chain inspection on the refrigerator(s) that will be storing publicly funded influenza vaccines; or
  2. Your application form is incomplete and has not been accepted. Your organization must comply with the resubmission deadline stipulated by the ministry.

If you do not receive a response from the ministry within the response timelines detailed above, you must resend your application form to UIIP.MOH@ontario.ca. Remove images (e.g., signature, logo) from your email, as they may prevent the ministry from receiving your email.


Step Three: Cold chain inspection

Your local public health unit will inspect the refrigerator(s) that will be storing publicly funded influenza vaccine and assess your organization’s adherence to the provincial Vaccine Storage and Handling Guidelines. This inspection can occur any time after the ministry accepts your application form.

Review the following materials and ensure that you are in compliance with the requirements:


Step Four: Approval to participate in the 2018/2019 UIIP

All approved vaccine providers will be notified via email prior to the launch of the 2018/2019 UIIP in fall 2018.

The 2018/2019 UIIP implementation materials will be available at www.ontario.ca/influenza in fall 2018.

Frequently Asked Questions:

Q1: What organizations do not need to apply in order to participate in the UIIP?

A1: The following organizations do not need apply in order to participate in the UIIP:

Note: these organizations may still be required to complete Vaccine Utilization Reports.


Q2: How do I complete and submit the application form?

A2: Follow the instructions below to complete an application form:

Note that the following application forms will not be accepted:


Q3: Do I need to send the ministry proof of insurance?

A3: Organizations administering influenza vaccine shall maintain a policy of comprehensive general liability insurance. You are not required to submit proof of insurance, however, at any time the ministry may request a copy of the certificate of insurance.


Q4: How many application forms do I need to submit if my organization has several office locations?

A4: You must submit a separate application form for each office location. If an office has multiple vaccine refrigerators that will be storing publicly funded influenza vaccine, a single application form can be used.


Q5: If my organization has arranged for an external health care professional or agency to provide immunizations services, can I order and store publicly funded influenza vaccine?

A5: No, the external health care professional or agency that will be providing immunization services to your organization is solely responsible for the storing, handling and administration of the publicly funded influenza vaccine.


Q6: Can my pharmacy participate in the UIIP if we do not have a licensed injection-trained pharmacist at the time of submission?

A6: No, pharmacies must have at least one licensed injection-trained pharmacist who has registered their training with the Ontario College of Pharmacists (OCP) at the time of submission. The ministry will verify with the OCP that the pharmacist is certified to administer vaccines.


Q7: Can newly accredited pharmacies apply to the UIIP?

A7: Participation is contingent on when the pharmacy receives their OCP Accreditation number. For the purposes of the UIIP, newly accredited pharmacies do not include pharmacies that have received a new OCP Accreditation Number as a result of relocation or change of ownership.

Receipt of OCP Accreditation Number Date:

Application Process and Timelines

On or prior to June 30, 2018

  • Submit a User Agreement to UIIP.MOH@ontario.ca by June 30, 2018.
  • Those that have received their OCP Accreditation Number but not their ODB Account should input 000 in the ODB Account Number field.
  • Specify in your submission email that your pharmacy has not received an ODB Account Number.
  • Resubmit an updated User Agreement once an ODB Account Number has been assigned.

Between July 1, 2018 and September 15, 2018

  • There will be a separate application process for these pharmacies.
  • The ministry will be emailing a Newly Accredited Pharmacy User Agreement to these pharmacies directly.

On or after September 16, 2018

  • These pharmacies cannot participate in the 2018/2019 UIIP.

Q8: Who should apply to participate in the UIIP if a pharmacy is changing ownership?

A8: The individual that should apply to participate in the UIIP is dependent on the date in which the ownership will change.

Change of ownership date:

Applicant:

On or prior to June 30, 2018

  • New Owner

On or after July 1, 2018

  • Two User Agreements must be submitted;
  • The previous owner should submit a User Agreement by June 30, 2018; and
  • The new owner should submit an updated User Agreement once the changeover takes place.
  • If the previous owner did not submit a User Agreement prior to June 30, 2018, the pharmacy will not be able to participate in the 2018/2019 UIIP.

Q9: My pharmacy is planning to hire a prequalified health care agency. Do we need to apply?

A9: No, your pharmacy does not need to apply if you plan to use a prequalified health care agency to administer publicly funded influenza vaccine. It is the health care agency’s responsibility to prequalify.


Q10: Can I request a pharmacist to administer influenza vaccine within my organization?

A10: A pharmacist may only administer publicly funded influenza vaccines to clients in their private home or in a retirement home, who are:

This excludes hospital in-patients and residents living in licensed long-term care homes.

Contact

For questions regarding your application, please email the ministry at UIIP.MOH@ontario.ca.

The ministry will respond to all inquiries and application forms submitted to UIIP.MOH@ontario.ca according to the following response timelines:

Response Timelines

Date emailed: Ministry response:
May 4, 2018 to June 26, 2018 June 27, 2018
June 27, 2018 to June 30, 2018 Two (2) business days

For questions regarding the cold chain inspection process, please contact your local public health unit.

For More Information
Please e-mail uiip.moh@ontario.ca or call Service Ontario, INFOline at 1 877-844-1944